AP Coordinator

Position Summary

The AP Coordinator (APC) will provide administrative and clerical support to The Webster Finance team. The APC will play a supportive role for accounts payable functions. The APC will help with accounts payable, pre-payments, payments, communication with vendors, vendor statements reconciliations, bank reconciliations and assist with other accounting projects as needed, including filing, scanning, classifying, identifying discrepancies, and assisting with process improvements. The APC will be expected to exhibit high levels of professionalism, discretion, and adhere to confidentiality guidelines

Essential Duties and Responsibilities

  • Process vendor invoices through accounting system
  • PO matching for inventory invoices in the accounting system
  • Prepare files for AP payments, assist on processing prepayments and payments as needed
  • Record AP payments, both in USD and foreign currencies
  • Work with different accounts payable platforms, ability to pull data, process, import and export as need between platforms and reconcile
  • Add vendors to account payable platforms
  • Review vendor statements, reconcile discrepancies and find resolutions with vendors as needed
  • Communicate with internal teams, vendors and agencies regarding AP related and other Finance issues
  • Reconcile bank accounts
  • Prepare data for accruals and journal entries
  • Retrieve electronic records, match and organize for financial requests
  • Ensure all documents are filed in the correct folders and categorized accordingly (platform, date, location etc.)
  • Maintain, scan any physical documents following the appropriate procedure
  • Assist with audit requests as needed
  • Assist with ad hoc accounting projects as needed

Qualifications

  • High School Diploma or GED required, A.S. in Accounting or B.S. in Accounting preferred
  • Minimum of 1+ years of accounting experience required
  • Good Excel skills required
  • Prior experience with accounting software preferred (e.g. Great Plains Dynamics, NetSuite, SAP)
  • Detail oriented, patient, reliable
  • Able to stand, sit, squat, and bend repetitively and for long periods of time
  • Able to lift and carry 20 pounds or more
  • Languages: English (Required)
  • Previous experience in an office environment
  • Adaptable, professional, innovative.
  • Ability to work under pressure during high volume period
  • Able to commute to South Beach during the regular business week

Candidate must be able to commute to South Beach Corporate Office as needed. Hybrid WFH Flexibility Offered and Welcomed. Parking expenses covered for employees. Additional responsibilities may be assigned at the discretion of leadership.

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